How to use analytic accounts in Metro ERP?
Using Analytic Accounts in Metro Accounting Module helps track and manage costs and revenues by project, department, or other custom dimensions that don't necessarily match traditional accounting structures. Here's a step-by-step guide on setting up and using analytic accounts:
1) Go to the 'Accounting' module.
2) View the Accounting Dashboard.
Now Clicks on the New Invoice Button.
View the Customer Draft Invoice. Indicates that the user is currently in the "New" invoice creation page of the accounting module.
The "Draft" status signifies that the invoice has not yet been confirmed. 
Invoice Lines Section:
Invoices start as drafts, which can be saved, confirmed, or previewed before final posting.
Analytic Accounts: Used to track costs and revenues across projects, departments, or specific activities.
To create analytic accounts in Metro ERP's Accounting App, follow these steps: Click Here
Analytic Tags: Provide additional flexibility for categorizing analytic data, allowing multi-dimensional reporting.
To create analytic tag in Metro ERP's Accounting App, follow these steps: Click Here
Assign analytic accounts and tags to invoices, bills, journal entries, and expense records to get financial reports segmented by project, department, or cost center.
3) Invoice Lines Section:
- Product: "Windows" is the listed product/service.
- Account: "300004 Sales" indicates the general ledger account for this item.
- Analytic Account: "Michal Home Renovation" analytic account selected (useful for project tracking or department-level accounting). The dropdown also shows other options like "Carbonate Office."
Actions
Save:
Saves the current invoice draft for future editing without confirming it.Discard:
Cancels the unsaved changes and reverts to the previous state.Confirm:
Posts the draft invoice, making it final and creating the corresponding journal entry in the accounting system. This is irreversible unless canceled.Preview:
Displays a PDF or web view of the customer invoice for verification before confirming.
4)
Navigate to 'Configuration' > 'Analytic Accounts.’ 
View the Analytic Accounts Dashboard.
View the 'Michal Home Renovation' Analytic Account.
Now, Click on the Cost / Revenue Tab.
the Cost and Revenue of an Analytic Account refer to the tracking of expenses and income associated with specific projects, departments, or cost centers.
Cost refers to the expenses incurred within the analytic account, such as purchasing goods or services, or any other overheads that are tracked against that account.
Revenue refers to the income or sales generated and recorded under that same analytic account, such as the revenue from a specific project or department.
These values help businesses track the profitability of specific activities by comparing the costs and revenues associated with each analytic account. This way, you can measure the financial performance of projects, departments, or other cost centers more effectively.
5)
Go to Accounting > Vendors > Bills, and click Create to register a bill.
In Metro Bill, you can use Analytic Accounts and Tags in vendor bills by first enabling them in the settings. Create and define the necessary analytic accounts and tags to categorize expenses effectively. While creating a bill, ensure the analytic fields are visible in the bill lines and assign appropriate accounts and tags for cost tracking. Once the bill is saved and posted, you can analyze expenses through analytic reports for better financial insights and decision-making.
6) Go to Accounting > Journal Entries
Click on Create to define new analytic accounts. You can specify the type of analytic account (e.g., Project, Department, etc.).
In
Journal Entries , you can use Analytic Accounts and tags in journal entries to track transactions by specific criteria like projects or cost centers. To use Analytic Accounts, first enable Analytic Accounting in the settings and create analytic accounts for different categories like departments or projects. Then, when creating a journal entry, you can assign an analytic account to each journal line. Similarly, tags can be created to categorize entries further, such as by specific regions or teams. After assigning both the analytic account and tags, you can post the entry. These tools help improve tracking and reporting, allowing for more detailed financial analysis.
To get more details, how to use analytic accounts in Metro ERP, please do contact us at support@metrogroup.solutions