How do I setup Metro ERP Purchase application Settings?
To setup Metro ERP Purchase application Settings, follow these steps:
1) Go to the Purchase application by clicking on its icon in the main dashboard or by using the application menu.
2) Navigate to the Configuration >> Settings menu of the purchase modules.
3) The screenshot provided shows the "Orders" section under the Purchase Settings in Metro ERP. Here's an explanation of each option available in this section:
Purchase Order Approval:
When enabled, this setting requires managers to approve purchase orders that exceed a specified minimum amount. This helps in controlling high-value purchases and ensuring proper authorization.
Warnings:
Enabling this option allows you to configure warnings for specific products or vendors. These warnings can alert users about important information or potential issues when creating purchase orders.
Receipt Reminder:
This setting, when checked, automatically sends reminders about the receipt date to your vendors. It helps ensure that deliveries are made on time and keeps both parties informed about expected receipt dates.
Lock Confirmed Orders:
By enabling this option, once a purchase order is confirmed, it will be locked and cannot be edited. This prevents unauthorized changes and maintains the integrity of the confirmed orders.
Purchase Agreements:
This option allows you to manage your purchase agreements, such as calls for tenders and blanket orders. These agreements facilitate the procurement process by establishing terms and conditions for regular purchases or competitive bidding.
Purchase Quotation Terms & Conditions:
Enabling this setting allows you to show standard terms and conditions on purchase quotations. This ensures that all relevant legal and commercial terms are communicated clearly to the vendors. You can also edit these terms and conditions by clicking on the provided link.
These settings are designed to streamline the purchasing process, enforce control mechanisms, and ensure clear communication with vendors. By configuring these options according to your business needs, you can enhance the efficiency and reliability of your procurement operations in Metro ERP.
4) The screenshot provided appears to be from the Metro ERP system, specifically from the "Purchase" module's invoicing settings. Here’s a detailed explanation of the elements visible in the screenshot:
Bill Control Section:
- Quantities billed by vendors: This is a setting that determines how the quantities on vendor bills are controlled.
- Ordered quantities: If this option is selected, vendor bills will be based on the quantities ordered in purchase orders.
- Received quantities: This option is selected in the screenshot. It means vendor bills will be based on the quantities actually received, which can be crucial for accurate inventory and accounting management.
Purchase Invoice Terms & Conditions:
This section provides a place to define standard terms and conditions for purchase invoices.
The checkbox enables the display of these terms and conditions on invoices.
There is also a field labeled "Purchase Invoice Terms & Conditions" where specific terms can be entered or edited.
Overall, this screenshot is part of the configuration settings in Metro ERP for managing how vendor bills are processed and ensuring that standard terms and conditions are included on purchase invoices. This is important for maintaining consistency and compliance in procurement processes.
5) Look for the "Purchase Price History" section within the settings.
Set the Record Limit:
In the Purchase Price History section, you will find an option to specify the Record Limit.
Enter the desired number of records you want to keep for each product's purchase history.
Enable Purchase Price History:
In the settings, look for the option labeled Show Price History or a similar term under the Purchase settings section.
Check the box next to Show Price History to enable the feature.
View Purchase Price History:
Under the Purchase tab, locate the Purchase Price History section.
This section will display a historical record of purchase orders for the selected product, including:
- Vendor: The name of the vendor from whom the product was purchased.
- Date: The date when the purchase order was confirmed. Purchase Order: The reference number of the purchase order.
- Quantity: The quantity of the product purchased in the respective purchase order.
- Unit Price: The price per unit of the product in the respective purchase order.
6) In the Purchase settings, you can enable the dropshipping option. This activates features related to dropshipping within the system.
Enable Dropshipping Option: In the Purchase settings, you can enable the dropshipping option. This activates features related to dropshipping within the system.
Supplier Setup: You'll need to set up your suppliers in Metro ERP, including those from whom you'll be dropshipping products. Ensure that these suppliers are designated appropriately for dropshipping.
Product Configuration: Configure products in your inventory to be eligible for dropshipping. This might involve indicating that certain products are available for dropshipping and associating them with the appropriate supplier(s).
Sales Order Processing: When a customer places an order for a dropshipped product, you can create a sales order in Metro ERP as usual. However, instead of fulfilling the order from your own inventory, you'll select the dropshipping option, indicating that the product should be shipped directly from the supplier to the customer.
Purchase Order Generation: Upon confirmation of the sales order, Metro ERP can automatically generate a purchase order to the designated dropshipping supplier. This purchase order serves to inform the supplier of the order details and initiate the shipping process.
Shipping and Tracking: Once the supplier ships the product, they may provide tracking information. This information can be entered into Metro ERP to update the status of the customer's order and provide them with tracking details.
Invoicing and Payment: After the product is delivered to the customer, you can handle invoicing and payment processes as usual within Metro ERP.
To get more details how to setup Purchase settings in Metro ERP, please do contact us at support@metrogroup.solutions