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How to perform reclassification, rectification, or correction of accounts for posted journal entries in the Metro Accounting System?

In Metro Accounting System, reclassification, rectification, or correction of accounts in posted journal entries must be handled carefully because posted entries cannot be edited directly. However, you can still achieve corrections or reclassifications using reversal and re-entry or manual journal entries. Here’s how you can do it:

1) Navigate to the Accounting module from the main dashboard.


2) Go to: Accounting → Accounting → General Ledger Journal Entries


View the General Ledger Journal Entries



3) Select the General Ledger Journal Entries and click on the Action Automatic Entries menu link.

4) Select the General Ledger Journal Entries and click on the Action Automatic Entries menu link.


The screenshot you’ve provided is from Metro Accounting System, showing the interface for creating automatic journal entries by changing the account of an existing journal item. Below is a detailed explanation of each section as it appears in the screenshot:

Header Section:

"Create Automatic Entries for selected Journal Items"

  • This indicates that you are generating new journal entries for already existing ones.

  • It is used to reclassify amounts by either changing the period or the account of the journal item.

Selection Option:

Change Account (Selected Radio Button)

  • The system gives two options:

    • Change Period

    • Change Account (selected)

  • This means the user intends to move the journal entry amount from one account to another.

Input Fields Section:

    Transfer Date: 13/05/2025, The effective date for the reclassification.

      To (Account): 502004 Other Expense, The new account to which the amount will be moved.

        Total Amount: S$ 2,700.00, The total value of the journal item being reclassified.

        Journal: Miscellaneous Operations, The journal in which the new entries will be recorded.

        Journal Entries Preview Section:

        This table shows how the automatic entries will be generated:

        AccountLabelPartnerDebitCredit
        502004 Other ExpenseTransfer from 401005 Supplies and Materials - COSshreyansh shahS$ 2,700.00S$ 0.00
        401005 Supplies and Materials - COSTransfer to 502004 Other Expenseshreyansh shahS$ 0.00S$ 2,700.00

        Explanation:

        • This entry transfers the amount from account 401005 (original account) to 502004 (new account).

        • It keeps the same partner (shreyansh shah).

        • This is a standard debit-credit reclassification entry:

          • Debit the new account (Expense increases).

          • Credit the old account (Expense decreases).


        Action:

        Create Journal Entries Button

        • Clicking this will confirm and post the journal entry as displayed in the preview.

        Cancel Button

        • Cancels the operation and exits the wizard without making any changes.


        To get more details perform reclassification, rectification, or correction of accounts for posted journal entries in the Metro Accounting System?, please do contact us at  support@metrogroup.solutions