How to create a Payment Voucher Payee or Payer?

Creating a payment voucher in Metro ERP via journal entries involves a few steps. Here's a detailed guide to help you through the process:

Go to Journal Entries.

Click on Create.

Journal: Select the appropriate journal from the dropdown menu. This journal should be configured for recording cash or bank transactions.
Date: Enter the date of the payment.
Reference: Optionally, provide a reference number or description for the payment.

4) Define Accounts:

Here's where you mimic the functionality of a payment voucher using journal items:

Click the Add a line button to create a new line for the transaction.

a. Account:

For a customer payment, choose the account that represents your Accounts Receivable.
For a supplier payment, select the account associated with Accounts Payable.

b. Partner:

If applicable, link the customer or vendor involved in the payment.

c. Debit/Credit:

In the payment scenario:

For a customer payment, credit the Accounts Receivable account (since the customer is paying their debt).
For a supplier payment, debit the Accounts Payable account (as you're settling your dues).

d. Amount: Enter the payment amount.

e. Additional Line (Optional):

If the payment involves additional elements like exchange rate differences or bank charges, create another line:

Account: Select the relevant account for the additional expense or income.
Debit/Credit: Assign the appropriate debit or credit based on the nature of the additional amount.
Amount: Enter the corresponding value.

5) Validate and Post:

Once you've defined all debit and credit entries to ensure they balance, click Save.
Metro ERP will display a confirmation message. You can then choose to Post the journal entry, finalizing the payment record in your accounting system.

6) Add Journal Items: Payment Voucher Payee

Example:
Employee Salary: Payment Out (Expense)

Payrol —> Debit 1000

CPF —> Credit 100

Bank/Cash —> 900 Credit

8) Add Journal Items: Payment Voucher Payer

Example:
Payment In (Rent) (Invoice) so payer = customer (In)

Other income —> Credit +

Expect —> Debit -

Bank/Cash —> Debit

Validate the Journal Entry: Once you have entered all the details, click on Post to validate the journal entry.

5) Click on the payment record to open it.

Once the payment record is open, look for the Print button. This is usually found at the top of the screen.
Click on Print.
Select the Payment Voucher Payee or Payer

After selecting the print option, Metro ERP will generate a PDF document of the payment voucher.

You can then download the PDF to your computer or directly print it using your printer.

To get more details how to create Payment Voucher Payee or Payer in metro accounting system, please do contact us at support@metrogroup.solutions

​​How to create a Payment Voucher Payee or Payer?