How can I record a Single (Bulk) Payment for Multiple Vendor Bills in Metro Accounting System?
Here is a detailed step-by-step guide for recording a bulk payment for multiple vendor bills in Metro Accounting System (Accounts Payable side).
1) Go to the ‘Accounting’ App by clicking on the Accouting application.
View Accounting Dashboard.
2) Go to Vendor Bills
In Metro, navigate to Accounting → Vendors → Bills.
In the list view the vendor whose bills you will pay.
Check (tick) the boxes next to each bill you want to include in the bulk payment.
3) With multiple bills selected (2 or more), click Action → Register Payment button from the list header. A popup will appear for payment details.
In the popup:
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Choose the Journal (e.g., your bank journal)
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Enter the Payment Date
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Group Payments: Tick the “Group Payments” box if you want to record a single payment that covers all selected bills. If you leave it unchecked, Metro will create separate payments for each bill.
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The Amount field will auto-sum the selected bills’ outstanding amounts, but you can adjust if required (for example partial payment).
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Add any Memo you want (e.g., “Bulk payment June 2025 – Vendor X”).
4) Now, Click Create Payment in the popup.
If “Group Payments” was ticked: a single payment entry covers all bills. If it was not: separate payments will appear for each bill.
5) Now, view the Payment Receipt.
6) On the top-centre, Click Print. From the dropdown, select Payment Receipt.
This will generate the Payment Receipt PDF document.
The Send by WhatsApp action allows you to quickly share the vendor payment details or bill document directly with the vendor via WhatsApp.
When you click this button, Metro opens a WhatsApp message window pre-filled with the document link or PDF, so you can instantly send the payment confirmation or bill information to the vendor.
Action
WhatsApp: Opens WhatsApp (Web or App) and sends the link + note to the selected contact(s).
Send Mail: Sends the same document link and message via email instead of WhatsApp.
Cancel: Closes the popup without sending the message.
To get more details, how can I record a Bulk Payment for Multiple Vendor Bills in Metro Accounting System, please do contact us at support@metrogroup.solutions